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The Ultimate Checklist for a Stress-Free Vehicle Hire Experience with Bayfield
16 Sep 2024

Hiring a vehicle should be a simple and enjoyable experience, allowing you to focus on your journey rather than the logistics.

To ensure that your vehicle hire with Bayfield is as smooth as possible, we've put together the ultimate checklist. It’s applicable if you're a first-time hirer or a seasoned traveller, this guide will help you prepare for a hassle-free experience.

 

Have the Right Documentation Ready

Before you head to pick up your vehicle from us, make sure you have all the necessary documents in hand.

 

- Driver’s Licence: Ensure your driver’s license is valid and in date. If you're an international visitor, check if you need an International Driving Permit.

- Proof of Identity: Bring a valid form of identification, such as a passport or national ID card.

- Credit or Debit Card: A credit or debit card is typically required for the deposit. Make sure it has sufficient funds and that the name matches your booking.

- Rental Confirmation: Print out or have a digital copy of your rental confirmation to show at the pick-up location.

 

Choose the Right Insurance

Understanding your insurance options is crucial for peace of mind while on the road.

- Basic Coverage: Review the basic coverage included with your rental. This typically covers collision damage but may have an excess fee.

- Additional Insurance: Consider purchasing additional insurance to reduce or eliminate the excess fee, or to cover theft, personal accidents, or roadside assistance.

- Third-Party Insurance: If you have third-party rental insurance (from a credit card or travel insurance), ensure it’s applicable to your rental and keep proof of coverage with you.

 

Inspect the Vehicle Thoroughly

Before you drive away, take the time to inspect the vehicle for any existing damage or issues.

- Exterior Check: Walk around the car and note any scratches, dents, or other damage. Take photos for your records.

- Interior Check: Look inside for any damage, stains, or missing items. Ensure the vehicle is clean and that all controls are functioning properly.

- Fuel Level: Check the fuel gauge to ensure it matches the level indicated in your rental agreement. Note the type of fuel the car uses (you would be amazed at how many people this catches out!).

- Safety Features: Familiarise yourself with the vehicle’s safety features, such as airbags, seatbelts, and the location of the spare tyre and tools.

 

Familiarise Yourself with the Vehicle

Take a few minutes to get to know your rental car before you hit the road - this can take some people a while and that's just fine!

- Adjust the Seats and Mirrors: Make sure you’re comfortable and have clear visibility.

- Test the Controls: Familiarise yourself with the vehicle’s controls, including indicators, headlights, windshield wipers, and climate control.

- Navigation System: If the vehicle has an in-built GPS/Sat-Nav, set your destination before you start driving.

- Bluetooth and Entertainment System: Pair your phone if needed and explore the entertainment options available.

 

Know What to Do in Case of an Emergency

Preparation is key to handling unexpected situations on the road.

- Roadside Assistance: Understand the roadside assistance options provided with your rental. Keep the contact number handy.

- Accidents: In case of an accident, stay calm. Contact emergency services if necessary, and then inform Bayfield Vehicle Hire as soon as possible.

- Breakdowns: If the vehicle breaks down, move it to a safe location and contact our roadside assistance team immediately.

- Flat Tyres: Know where the spare tire and tools are located and be prepared to change a tyre or call for help.

 

Plan Your Return

To avoid any extra charges, it’s important to return the vehicle on time and in the same condition you received it.

- Fuel Policy: Refill the fuel tank according to the rental agreement, usually to the same level it was at pick-up.

- Cleaning: Return the vehicle clean and free of rubbish. Excessive dirt or stains may incur additional charges.

- Timing: Plan to return the vehicle on time. Late returns may result in additional fees.

- Final Inspection: When returning the vehicle, do a final walk-around with a representative to confirm there are no new damages.

 

Why Choose Bayfield Vehicle Hire?

We pride ourselves on offering a diverse fleet of well-maintained vehicles to meet the varied needs of our customers.

Our flexible rental options, competitive pricing, and excellent customer service make us the top choice for vehicle hire.

Are you a business? We also have an affiliate scheme designed to help you refer us into you clients and you both get a discount! Ask us today.

Ready to book your vehicle? Visit OUR WEBSITE today and explore our full range of options!